Financial Analyst (referentienummer: 3161)

Key Responsibilities

• Prepare budgets, forecasts and variance reports for the business including Management Reports
• Prepare Board presentations for the Finance Coordinator
• Coordinate the End of Month Financial processes and financial statements
• Review detailed procedures and guidelines, these include conducting review of company finance and accounting guidelines and office manual
• Manage and execute Treasury activities
• Enforce procedure compliance throughout AOC and coordinate internal and external audits on behalf of the Finance Unit
• Advise the Finance Supervisor on complex finance and treasury issues
• Support the ’Governance, Risk and Compliance throughout AOC

Functional Specific Responsibilities

Finance Operations

• Provide periodical (mostly weekly and monthly) management reporting on the activities of Finance Operations including its Key Performance Indicators (KPIs) and Work Load Indicators
• Monitor and reconcile vendor accounts and correspond with vendors on missing records and discrepancies
• Act as a liaison between suppliers and internal AOC divisions on cost control problems and infractions of contract
• Coordinate with Treasury to ensure streamlining of processes in the area of cash forecasts
• Gather and provide information to ensure procedures are kept up to date
• Assist with coordination of internal audits on behalf of Finance Division

Business Control

• Maintain an update set of governance documents for AOC and its subsidiaries and prepare relevant reports. Perform activities to support governance framework
• Monitor and maintain the compliance with policy management framework and prepare relevant reports. Advice on matters related to development of policies and procedures.
• Perform supporting activities to support ERM portfolio , maintain the risk register
• Coordinate and monitor the audit follow up process. Advise divisions on implementation of audit observations, and prepare reports.
• Perform controls on budget performance compliance and support month-end closing process
• Prepare required analysis, share financial information and discuss with Management Team
• Coordinate Service Level Agreements and Service Authorizations development and required updates for the external and affiliated customers
• Manage customer accounts and monitor service provision (incl. cost control and reporting)
• Perform financial assessments of vendors and issue assessment reports, manage records and prepare relevant reports
• Perform contract review and cost compliance activities
• Provide advice and analytics on cost management and cost compliance related matters
• Review and maintain the Authorized Expenditure Limits on contracts
• Focal point of contact for insurance matters within AOC and with the insurance brokers
• Ensure timely payment of insurance premiums
• Ensure Company's compliance with WKR regulation
• Review WKR related costs and activities, consolidate the information, liaise with stakeholders on planned activities and prepare relevant reports
• Control and coordinate budget performance reporting from Terminals, for governmental and environmental organizations
• Coordinate Compulsory storage agreement
• Perform activities to support of internal controls framework

Accounting, Treasury & Tax

• Perform the End of Month Financial closing processes including the full consolidation of subsidiaries, branch activities
• Prepare supporting documentation and analyses related to the aforementioned to support AOC as well as external auditors
• Support preparation of financial and management reporting to Saudi Aramco and the AOC Management team on a monthly basis
• Support preparation of AOC statutory Financial Statements in conformity with EU-IFRS
• Execute Tax compliance activities in AOC’s area of operation
• Support in maintaining AOC Tax Control Framework
• Ensure external compliance with regard to chamber of commerce and Tax reporting
• Execute Corporate Tax/ VAT consultation and reporting
• Coordinate and manage banking activities including bank guarantees
• Coordinate and implement credit card management and procedures
• Coordinate, and be responsible for, monthly and weekly cash forecasts
• Execute hedging currency exchange risks with regards to AOC’s standalone operations
• Review and approve payment documents and ensure successful handling of payments
• Prepare DNB reporting documentation and coordinate monthly reports

Contacts

External

• Periodically with external auditors
• Periodically with affiliate company personnel regarding financial matters of mutual concern
• Periodically with service organizations, vendors, banks and Saudi Aramco Finance Business Lines regarding finance issues and with SAO Treasury

Internal

• Daily with other Finance personnel at all levels regarding financial data and procedures
• Frequently with Contracting Unit on matters related to proponents to contracts
• Frequently with all levels of AOC professional personnel to improve finance operations and to exchange value added advisory services.
• Occasionally with President & CEO